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Administrative Analyst (Assistant Archivist), City of Boston

Filed under GSLIS Jobs and Opportunities
Posted by GSLIS, October 23, 2007
View all posts for October 2007

Position Title: Administrative Analyst (Assistant Archivist) - MM4
Posting Number: BK-2885

(No closing date)

Brief Job Description (essential functions of the job): Under supervision of the Deputy Archivist, and working in coordination with other Division staff and the Project Archivist, this position acts as a Project Records Manager with strategic responsibilities in implementing project goals. Duties include:

• Consolidation of existing municipal retention schedules into a single, on-line schedule based on municipal functions.

• Establish liaison arrangements with City departments, soliciting departmental cooperation, and prompting the implementation of records management policy and procedures.

• Meet with individual departments to determine needs and assist with the development of departmental records managements procedures.

• Conduct meetings with departmental IT personnel and the MIS department, and develop solutions for applying archives and records management principles and practices.

• Meet with the project team to develop detailed project strategy, including strategic planning for the city-wide management of electronic records and fully participate in work critical to project objectives.

• Work collaboratively with the Project Archivist in the acquisition and accessioning of archival records from the city departments.

• Performs related duties as required.

This position is Full-time, Temporary One-Year Grant-Funded Position as Project Records Manager

Minimum Entrance Qualifications:

Bachelor’s Degree with two (2) years or more of experience in a records management environment, or a Master’s Degree with specialized course work in archives or records management required CRM candidate preferred. The position requires:

• Demonstrated familiarity and experience with records management concepts and practices including the management of electronic records

• Thorough familiarity with the records life cycle and retention schedules

• Effective oral and written communication skills

• Self-motivation and ability to work independently, ability to plan and organize work independently

• Ability to perceive and analyze problems, ability to work effectively with all levels of personnel with tact and diplomacy

• Knowledge of technology applications relevant to a records and archives environment

• BOSTON RESIDENCY REQUIRED

To apply please go to http://www.cityofboston.gov/jobs/job.asp?ID=3056