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Contract Position w/ Harvard Business School

Filed under
Posted by GSLIS, February 05, 2008
View all posts for February 2008

KNOWLEDGE AND LIBRARY SERVICES

Contract Position Available

Dates: Feb. 25 through June 30 Hours – up to 35 hours per week, Mon.-Fri 9-5 (some flexibility possible)

Position summary
Reporting to the Information Lifecycle Manager, provides records center services for HBS administrative offices, acting as liaison between the Information Lifecycle Management Program, its clients, and Harvard University’s records storage facility (records center). Works with the Archivist (Historical Collections) to provide records center services to HBS faculty members and to support the transfer of administrative records and faculty papers to the Archives.

Specific Responsibilities
• Assists clients in the preparation of administrative records and faculty papers for transfer to the records center by providing help with applying special and general records schedules, instructions for packing boxes, and creating box and folder lists.
• Reviews, revises, and approves all paperwork and coordinates physical transfer of records to the records center.
• Monitors and reviews records center accounts and coordinates with clients the destruction and/or transfer of records to the Archives.
• Reviews database information for completeness and accuracy and updates records center database as necessary.
• Works with the Information Lifecycle Manager and Archivist to facilitate the transfer of administrative records from offices and the records center to the Archives.
• Other duties as assigned

Required/Preferred Education, Experience, Skills:
MLIS in progress; archives and/or records management coursework; excellent organizational, interpersonal, communications, and customer service skills;
Abilities: to work both collaboratively and independently within established guidelines; to work with diverse clients; to pay close attention to detail; and to use a variety of desktop applications.
Please note: at times may be required to work in basements, storage areas, or other locations that may be dusty or moldy. Must be able to comfortably lift 35 lb. record cartons on a regular basis.

Contact
Please send resume and cover letter to Liz Copenhagen, Information Lifecycle Manager, ecopenhagen@hbs.edu
For questions, call Liz at 617-495-6499.