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Records Management Archivist, Massachusetts Archives, Boston

Filed under GSLIS Jobs and Opportunities
Posted by GSLIS, May 01, 2008
View all posts for May 2008

QUAL: Graduation from a four-year college or university with a major in history, library science, or a related social science and two years of progressive experience in archives and records management, or master’s degree in archival administration, library science, computer science, history or related field.

Required Skills:

• Knowledge of general archival and records management concepts; general knowledge of electronic records issues; basic knowledge of hardware and software used for electronic document management systems, web sites, imaging systems and desktop applications.

• Must have excellent verbal, written and interpersonal communications skills; ability to establish effective working relationships with other staff and state agency personnel.

• Ability to lift and carry boxes up to forty pounds a distance of ten feet.

• Applicant must possess a valid Massachusetts driver’s license before commencing duties.

DUTIES: Collaborates with officials from state agencies to assist in planning and implementing measures for preserving records of enduring value. Performs general records management activities centered on the creation, description, preservation and access to state records in all media.

• Develops programs or methods to inform state and local agencies of their obligation to maintain electronic records. Identifies and provides the technical assistance necessary for agencies to create, maintain, preserve and access electronic records.

• Maintains familiarity with archival principles and practices and the organization and structure of Massachusetts government.

• Oversees periodic assessment and updating of the Statewide Records Retention Schedule, as necessary.

• Develops written or oral presentations related to records management and preservation.

• Provides technical assistance to agencies; assists with in-service training on all aspects of records management.

• Appraises records, documents and transfers archival records to the Archives.

• Assists in the reappraisal of records already held by the Archives.

• Exercises tact, resourcefulness and good communications skills in contact with all levels of Archives and agency staff; conveys a professional demeanor to all those contacted in the course of work and projects a positive image of technical expertise and helpfulness.

Supervised by: Archivist.

SALARY: Not stated.

TO APPLY: Send all applications for employment to: Secretary of the Commonwealth, Human Resources Division, McCormack Building, Room 1612, One Ashburton Place, Boston, MA 02108.

DEADLINE: Not stated.