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How to Book a Group Study Room Online

There is a limit of one 3-hour booking per day, per group, due to high demand for the rooms.

  1. Open up a web browser at any computer. If you are in a hurry, and are in the library, use any of the Express Web stations located throughout the library.
  2. Go to: http://lib.simmons.edu/search/ . In the text box type: group study rooms.
  3. Choose a room type. There are three types of group study rooms. Based on your media needs, click a link for the type of room that you would like to book.
    1. DVD/VHS & Projection (rooms 101, 102, 103, and 203) . DVD/VHS player with CD capability, projector, cable television, whiteboard, laptop connections, wireless internet, electrical outlets, six seats
    2. DVD/VHS/LCD TV (rooms 023 and 024) . DVD/VHS player with CD capability; VCR, Cable TV, LCD Television for projection. Fixed video camera will be available in Spring 2008; Laptop connections, whiteboard, six seats, electrical outlets.
    3. Network Access Only (rooms 125, 126, 127, 128, 203, 204, 205, 206 and 208) . Six seats, two network connections, electrical outlets, whiteboard, wireless internet.
  4. Click the Book This Material link, located in the middle of the screen.  
  5. Authenticate your identity. Enter your login information (email username and password) and click Submit.
  6. Select your start date and time. Click Submit.
  7. Select your end date and time. REMEMBER: Maximum time is 3 hours per day, per group. IF YOU DO NOT SELECT AN END TIME, THE DEFAULT IS ONLY 30 MINUTES.
  8. You'll se a list of current bookings below where you selected your end time.Select an available room from the list by clicking on its radio button. Click Submit.
  9. If all of the group study rooms of the type you are viewing are already booked, you will see the message “no items available.”   Try booking a different room type, or try altering your starting or ending time to obtain a reservation.
  10. When you have successfully booked a room, you'll get a "Success!" page. Either print the page, or make a note of the room number. This is helpful when you check in for your booking.
  11. Check in for your booking. Come to the Circulation/Reserves desk in the library and request to check in for your group study room booking. Give your room number to the student at the desk, or we can look it up for you. You will receive a check-in card with room use policy and guidelines, and checking in for your room serves as your consent to comply with these terms. IF YOU DO NOT CHECK IN FOR YOUR ROOM RESERVATION, YOUR RESERVATION IS VOID and the room becomes available to other students.
  12. Check out when you’re done! Be sure to return the check-in card to the Circulation/Reserves Desk when you’re finished.

Please be considerate of your fellow students and cancel any reservations that you know you will not use.   Also please try to book a room appropriate to your needs – if you don’t need media playback, projection or a camera, book a “Network Access Only” room.

How to Cancel a Group Study Room Booking Online

  1. Go to:   http://lib.simmons.edu
  2. Click on the My Account tab. Enter your log-in information.  
  3. On the left side of the screen, click on the link that says Items booked for future use.
  4. A list of all your bookings and held items will appear.  
  5. Click the checkbox next to the reservation that you wish to cancel and click “cancel selected.”


Page updated: March 3, 2008

 

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