Conference & Special Events

Event Set-up Request

Once you have reserved your event space and received confirmation, you can use the form below to request a specific room set-up for your event.

Students: You cannot submit setup requests on-line because you must get an authorization signature. To obtain a hard copy of the form, please visit the Conferences and Special Events Office in MCB E200.

Note: Your event space must be reserved and confirmed BEFORE you complete this form. If you haven't made a reservation yet, please start by either submitting an on-line request through events.simmons.edu or by emailing us at conferences@simmons.edu.
This form MUST be submitted a minimum of FIVE business days in advance of the event or you will incur a financial penalty.
If you have the same set up for several dates and/or times, you can fill out one event section and note the additional dates and times in the notes boxes at the end.
Use this diagram to specify a set arrangement on the form below:
If you have any questions, please contact us at 617-521-2158 or conferences@simmons.edu.

Event Set-up Form

Required fields are marked with an asterisk.

Event Title *
Department/Group name *
Contact person * First Last
Contact email *
Contact phone number *
Public Event? * Yes, this is a public event No, this is a private event
Department budget number *

If you are a student, please enter "student" for this field.
Event 1
Room name or number *
Event date * / MM / DD YYYY
Day of the week *
Start time * : HH MM AM/PM
End time * : HH MM AM/PM
Number attending (estimate) *
Table and chair setup for Event 1 (see chart)
Number of 60" round tables for Event 1
Number of 6 ft. rectangular tables for Event 1
Number of 36" low round tables for Event 1
Number of coat racks for Event 1
Number of easels for Event 1
Podium for Event 1 Yes, I would like a podium set up
Event 2
Room name or number
Event date / MM / DD YYYY
Start time : HH MM AM/PM
End time : HH MM AM/PM
Number attending
Day of the Week
Table and chair setup for Event 2 (see chart)
Number of 60" round tables for Event 2
Number of 6 ft. rectangular tables for Event 2
Number of 36" low round tables for Event 2
Number of coat racks for Event 2
Number of easels for Event 2
Podium for Event 2 Yes, I would like a podium set up
Additional notes or requests

If you have the same set up for several dates or times, you can note the additional dates and times to repeat the set-up in this box.

MySimmons

Simmons College Intranet for Current Students, Faculty and Staff

Navigation:

Conference & Special Events

Event Set-up Request

Event Set-up Form

Event Set-up Form

Event 1

Event 2

Conferences and Special Events