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Webmail: Import/Export Address Books

You can use the Import/Export feature of Simmons Webmail to move contact information to and from your personal address book ("My AddressBook").

Click (Address Book) at the top of the main Simmons Webmail screen, then click (Import/Export) at the top of the Address Book screen.

To import an address book:

1. Open the application containing the address book you would like to import (usually an email client such as Mozilla Thunderbird or Microsoft Outlook).
2. Save the address book to your computer. How you save varies from application to application, but Simmons Webmail supports Comma Separated Values (CSV), tab separated values, vCard, Mulberry or Pine formats.
3. On the Simmons Webmail Import/Export page, select the format of your saved address book from the pull-down list.

4. Select the file to import by typing in the file path and name or clicking on Browse to find the file on your computer. Click Next and you will be presented with the following questions:


The question "Does the first row contain the field names?" ask whether or not the first line of your saved addresses contains descriptive words, such as "First Name", or "Email Address". You will see this displayed on the screen if this is true. Check or uncheck the box to answer this question. Click next when you are done.

5. You will be now asked to match the fields of the imported address book to the fields of the your personal address book (My AddressBook). To do so, select one field from each address book to make a pair. For example, the email address on the left matches the Email field in Simmons Webmail. Select the matching pairs and click Add Pair. Repeat this process until all the fields you would like to import have a match. Then, click Next.

   Note: Some fields may not have a match and/or some fields may not have a one to one relationship.

   If one of the addresses you are importing already exists in My AddressBook, that address will not be imported.

   If you have problems importing an address book, please contact the Help Desk at 617-521-2222. Importing address books may result in the corruption of your address book file if you do not match the fields correctly.

To export an address book:

1. Select the format to be saved when exporting your address book from the pull-down menu. Click Export.

2. You will prompted to open or save the file to your computer.