Travel Resources
Travel Policy (page 3 of 7)
Cash Advance
We recommend that all travel expenses be charged to a credit card. The charge slips provide ready support for business expenses. However, there are instances in which cash may be necessary, such as for taxi fare or for tips. In such cases, the employee may request a cash advance.
To obtain the advance, the traveler must submit a properly completed and approved Advance Request Form to the Purchasing & Accounts Payable Office at least five business days before the check is needed. Cash advances of $100 or less may be requested directly from the Cashier (Monday - Friday 9:00 a.m. - 4:00 p.m.)
The amount of the advance should not exceed the estimated expenses, less any expenses that will be charged separately through Carlson Wagonlit, Egencia Corporate, and the College's travel credit card or paid in advance by the College.
All travel advances are charged to an advance account. Travel advances are to be cleared within 10 business days of the end of the trip by downloading and submitting a Travel Expense Report. Please note that no additional advances will be made until a previous balance has been cleared.
If an advance is approved for an individual other than a College employee, the advance may only be done with a check payable to the individual. The employee authorizing the advance is responsible for clearing the advance.
