Travel Resources
Travel Policy (page 7 of 7)
Travel Insurance
Accidental Death and Dismemberment
Simmons College provides accidental death and dismemberment coverage for all full-time employees. There are the usual exceptions such as suicide, illness or loss caused by an act of war. For further information please refer to your Group Life Insurance Certificate.
Business Travel Insurance
The College has established a Commercial Card Account with JPMorganChase/VISA in conjunction with Egencia Corporate Travel and Carlson Wagonlit Travel. When travel on any common carrier is booked on the College's JPMorganChase/Visa business account or on the College's JPMorganChase/VISA Corporate Card, employees traveling on College business have additional coverage. More information is provided in the Guide to Benefits Package when you receive your College credit card.
Personal Property
The College maintains no insurance for loss or damage to personal property during official travel, other than that provided by JPMorganChase/Visa Corporate Card (See Business Travel). Travelers should seek reimbursement through their own insurance company or directly from the responsible party.
Personal Automobiles
If a Simmons employee on official College business is involved in an accident resulting in damage to vehicles or personal property of others and/or injury to others, the College’s auto liability insurance will cover the employee in excess of his/her personal insurance. This coverage will not cover damage to your own vehicle or your person. Please immediately notify the Finance Office. Insurance forms must be submitted within 24 hours to the carrier.
Rented Automobiles
All vehicles that are rented for business purposes and/or reimbursed by the College must be rented in the name of Simmons College. Automobile rental companies usually offer renters the option of purchasing collision damage waiver (CDW) or personal accident insurance (PAI) for an additional daily cost. In general, the College's vehicle insurance policy provides coverage in all 50 states for business use rental, so additional insurance should be declined. Individuals must not elect these options and the College will not reimburse the traveler for these costs.
When traveling internationally, it is required that insurance be purchased as insurance laws vary from country to country. In the event that a traveler is liable for injury or damage of third parties from use of said vehicle on behalf of the College, the College's insurance will cover the employee, as long as the rental period of time is less than 60 days.
When JPMorganChase/VISA cardholders charge their rental car to the commercial account, they receive additional coverage that reimburses cardholders (the College) for the repair or replacement of a damaged or stolen rental car. All claims must be reported immediately to VISA following the loss, but in no event later than 20 days. More information is provided in the Guide to Benefits Package when you receive your College credit card.
The Finance Office must also be notified if an accident occurs, whether domestically or internationally and a copy of the report should be submitted immediately.
« previous
